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 Migration HowTo Outlook 200X -> KDE 

 

-Version 1.0.5

+Version 1.0.6

 The latest version of this file can be downloaded from

 http://sourceforge.net/projects/kdepimpi/

 Please choose there package/project/file:

 general Files for KDE/Pim

 MigrationHowTo_OL2KDE

 MigrationHowTo_OL2KDE.txt.zip

 

 

 This HowTo describes the process of migrating data ( contact and calendar data ) from Outlook 98/200X (TM) to the PIM programs of the KDE-Desktop-Environment. 

 We will call Outlook as OL in this document.

-The PIM programs are KAdddressbook and KOrganizer, which may be used embedded in the Kontact PIM management framework.

-This HowTo describes version 1.9.5b of the migration tools.

+The PIM programs  migrating to are KAdddressbook and KOrganizer, which may be used embedded in the Kontact PIM management framework.

+This HowTo describes version 1.9.20 of the migration tools.

 The migration tools are the platform independent versions of KAdddressbook and KOrganizer: KAdddressbook/Pi and KOrganizer/Pi.

 If you want to migrate emails, you can do that via an IMAP server.

 A Kolab server is an IMAP server.

 A HowTo how to migrate emails and contact and calendar data to a Kolab server using the Toltec (TM) Outlook(TM)  plugin is available as well.

 You can found it on

 http://sourceforge.net/projects/kdepimpi/

 Please choose there package/project/file:

 general Files for KDE/Pim

 MigrationHowTo_OL2KDE

 MigrationHowTo_OL2Kolab.txt.zip

 

 Content:

 

 1) How to start

 2) How to import pst files in Outlook

 3) Where to get the migration tools

 4) How to install the migration tools

 5) How to get the contact data out of Outlook200X

 6) How to get the calendar data out of Outlook200X

 7) How to import your contact data into Kontact

 8) How to import your calendar data into Kontact

 

 APPENDIX A) Problems and solutions when reading contact data

 APPENDIX B) Problems and solutions when reading calendar data

 

 ****************************************

 1) How to start

 ****************************************

 

 For the migration we need the actual Outlook 200X data, which Outlook stores in *.pst files.

 Then we need an installed version of Outlook 200X to access these  *.pst files.

 When we have an Outllook 200X running with all data accessable, we need the migration tools.

 

 If you have no Outlook200X installed please install the Outlook version, you need to a import your *.pst files.

 If you have an Outlook200X installed with no contact/calendar data available, and you have some  *.pst files please continue with: 2) How to import pst files in Outlook.

 If you have a running Outlook200X already with contact/calendar data available, please continue with: 3) Where to get the migration tools.

 

 

 ****************************************

 2) How to import pst files in Outlook

 ****************************************

 

 To open a local *.pst file in Outlook2003, choose menu:

 File - Open - Outlook Data File ...

 Now the data included in this file is shown 

 as folders of a newly added root folder in the Outlook folder view.

 This root folder is probably not accessable from

 the migration tools via OLE. 

 To access data stored in one of the subfolders,

 copy this subfolder to a root folder, 

 which can be accessed from the migration tools via OLE.

 (To know, which folder can be accessed, just perform 5.) or 6.) until

 you get the Oulook import dialog!)

 

 To copy it, right click on that subfolder and choose

 Copy "<subfoldername>"...

 in the popup menu.

 

 ****************************************

 3) Where to get the migration tools

 ****************************************

 

 The data migration is is performed with the Windows versions of KAdddressbook/Pi and KOrganizer/Pi.

-Pi stands for platform-independend - platform-independend because the same program is available for different platforms, like Windows, Linux desktop and Sharp-Zaurus PDA.

+Pi stands for platform-independend - platform-independend because the same program is available for different platforms, like Windows, Linux desktop and for embedded devices like the Sharp-Zaurus PDA.

 Note: The Linux desktop versions of KOrganizer/Pi and KOrganizer/KDE-desktop are two different programs! You cannot use  KOrganizer/Pi together with, or embedded in, the KDE-desktop environment. The same is valid for KAdddressbook/Pi.

 

 The programs you need for the migration are: 

-a) KAdddressbook/Pi executeable + 2dlls + icons

+a) KAdddressbook/Pi executeable + 3dlls + icons

 b) KOrganizer/Pi executeable + icons

-c) The Qt3 library qt-mt331.dll and the MSVC library msvcr71.dll and the MSVC library mfc71u.dll

+c) The Qt3 library qt-mt334.dll and the MSVC library msvcr71.dll and the MSVC library mfc71u.dll

 You can download all of them at:

 

 http://sourceforge.net/projects/kdepimpi/

 

 Download of a) and b)

 Please choose there package/project with name KDE/Pim

 (Direct link: http://sourceforge.net/project/showfiles.php?group_id=104103&package_id=112604 )

 Choose there the topmost latest version and the files

-kdepim_X.X.X_for_Windows.zip

+kdepim_X.X.X_for_Windows.exe.zip

 Such that the files to download is

-kdepim_X.X.X_for_Windows.zip

+kdepim_X.X.X_for_Windows.exe.zip

+

+NOTE:

+There may be a file with the name "kdepim_X.X.X_for_Windows_98-ME.exe.zip" available as well.

+The programs of that package do not contain the import from Outlook functionality.

 

 To download c)

 Please choose there package/project/file:

 general Files for KDE/Pim

 Needed Windows Dlls

-kdepimdll.zip

+kdepim334dll.zip

 

 (Direct link: http://sourceforge.net/project/showfiles.php?group_id=104103&package_id=122438&release_id=256700 )

 Choose there the file:

-kdepimdll.zip

+kdepim334dll.zip

 

 Now you have downloaded the files

 

-kdepim_X.X.X_for_Windows.zip

-kdepimdll.zip

+kdepim_X.X.X_for_Windows.exe.zip

+kdepim334dll.zip

 

 and we can continue to install the files, which is simply unzipping them.

 

 

 ****************************************

 4) How to install the migration tools

 ****************************************

 

 You have downloaded the files

  

-kdepim_X.X.X_for_Windows.zip

-kdepimdll.zip

+kdepim_X.X.X_for_Windows.exe.zip

+kdepim334dll.zip

 

 Unzip these files.

 Now choose an arbitrary installation directory, where to copy all the needed files together.

 You should have now the following files and the directory "kdepim" in the same directory:

 kopi.exe  

 kapi.exe  

 microkabc_dir.dll  

-microkabc_file.dll   

+microkabc_file.dll

+microkabc_qtopia.dll

 msvcr71.dll

 mfc71u.dll

-qt-mt331.dll  

+qt-mt334.dll  

 ReadMich.txt

 kdepim (directory)

 

 The directory "kdepim" should contain subdirectories 

 kaddressbook  

 korganizer

 which itself contain some subdirectories with icons and help text.

 

 Now the migration tools are ready for use.

 

 

 NOTE AND HINT for performing migration on many workstations:

 Just burn the content of the installation dir on a CD.

 Then you can put the CD in every workstation and execute the migration tools from that CD directly.

 

 

 *************************************************************

 5) How to get the contact data out of Outlook200X

 *************************************************************

 

 Note: When accessing Outlook to read the data, it should not be possible, that there is any data lost in Outlook, because the progam accesses Outlook only Read-Only.

 

 You have the file

 kapi.exe  

 and the other needed files accessable on your workstation.

 

 Getting the contact data

 

 Please start kapi.exe.

 Choose menu:

 File - Import - Import from Outlook...

 You will get a dialog which shows all "Personal Folders" of Outlook.