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1 | Version 1.0.0 | ||
2 | The latest version of this file can be downloaded from | ||
3 | http://sourceforge.net/projects/kdepimpi/ | ||
4 | Please choose there package/project/file: | ||
5 | general Files for KDE/Pim | ||
6 | MigrationHowTo_OL2KDE | ||
7 | MigrationHowTo_OL2Kolab.txt.zip | ||
8 | |||
9 | |||
10 | This HowTo describes the process of migrating data | ||
11 | ( emails, contacts and calendar data ) | ||
12 | from Outlook 98/200X (TM) to a Kolab server. | ||
13 | We will call Outlook as OL in this document. | ||
14 | You will need an IMAP server for migrating emails. | ||
15 | The Kolab server is an IMAP server. | ||
16 | We will describe how the PIM data ( contact and calendar data ) | ||
17 | of OL can be migrated using the Toltec (TM) connector. | ||
18 | Migration of the OL contact and calendar data to KDE | ||
19 | (and using the Kolab server from KDE with the KDE Groupware client Kontact) | ||
20 | can be done without using the Toltec Outlook connector. | ||
21 | It can be done by using migration tools. | ||
22 | You can found the HowTo using the migration tools on | ||
23 | http://sourceforge.net/projects/kdepimpi/ | ||
24 | Please choose there package/project/file: | ||
25 | general Files for KDE/Pim | ||
26 | MigrationHowTo_OL2KDE | ||
27 | MigrationHowTo_OL2KDE.txt.zip | ||
28 | |||
29 | Content: | ||
30 | |||
31 | 1) How to start | ||
32 | 2) How to import pst files in Outlook | ||
33 | 3) Choose the migration strategie | ||
34 | 4) How to copy the contact data in OL to the Kolab server. | ||
35 | 5) How to copy the calendar data in OL to the Kolab server. | ||
36 | 6) How to copy the email in OL to the Kolab server. | ||
37 | |||
38 | **************************************** | ||
39 | 1) How to start | ||
40 | **************************************** | ||
41 | |||
42 | For the migration we need the actual OL data, which Outlook stores in *.pst files. | ||
43 | Then we need an installed version of OL to access these *.pst files. | ||
44 | |||
45 | We assume, that we have an OL version installed that manages emails, contacts and calendar data. | ||
46 | |||
47 | If you have no OL installed please install the Outlook version, you need to a import your *.pst files. | ||
48 | If you have an OL installed with no email/contact/calendar data available, and you have some *.pst files please continue with: 2) How to import pst files in Outlook. | ||
49 | If you have a running Outlook200X already with contact/calendar data available, | ||
50 | please continue with: 3) Choose the migration strategie. | ||
51 | |||
52 | **************************************** | ||
53 | 2) How to import pst files in Outlook | ||
54 | **************************************** | ||
55 | |||
56 | To open a local *.pst file in Outlook2003, choose menu: | ||
57 | File - Open - Outlook Data File ... | ||
58 | Now the data included in this file is shown | ||
59 | as folders of a newly added root folder in the Outlook folder view. | ||
60 | This root folder is probably not accessable from | ||
61 | the migration tools via OLE. | ||
62 | To access data stored in one of the subfolders, | ||
63 | copy this subfolder to a root folder, | ||
64 | which can be accessed from the migration tools via OLE. | ||
65 | (To know, which folder can be accessed, just perform 5.) or 6.) until | ||
66 | you get the Oulook import dialog!) | ||
67 | |||
68 | To copy it, right click on that subfolder and choose | ||
69 | Copy "<subfoldername>"... | ||
70 | in the popup menu. | ||
71 | |||
72 | **************************************** | ||
73 | 3) Choose the migration strategie | ||
74 | **************************************** | ||
75 | |||
76 | We assume, that we have an OL version installed that manages emails, contact and calendar data. | ||
77 | |||
78 | The goal is it to get the emails, contacts and calendar data of OL on a Kolab server. | ||
79 | |||
80 | After having the data on the Kolab server, we have two choices: | ||
81 | |||
82 | (A) Accessing the server from KDE with the KDE-Kolab Client Kontact. | ||
83 | (B) Accessing the server from Windows XP Outlook 2003 with Toltec Connector. | ||
84 | |||
85 | Such that do have two strategies for the migration: | ||
86 | |||
87 | (i) | ||
88 | Use the Toltec Connector for migrating the contact | ||
89 | and calendar data. | ||
90 | Moving the email in OL to the Kolab server. | ||
91 | |||
92 | This can be used for (A) and (B). | ||
93 | Doing this for (A) might involve installing | ||
94 | the Toltec Connector on the source platform | ||
95 | syncing everything freshly on the Kolab Server and then | ||
96 | just continue using the KDE client on the new data. | ||
97 | |||
98 | (ii) | ||
99 | Use the migration tools for migrating the contact | ||
100 | and calendar data. | ||
101 | Moving the email in OL to the Kolab server. | ||
102 | |||
103 | Doing this for (A), there is no need to install the | ||
104 | Toltec Connector on the source platform. | ||
105 | |||
106 | |||
107 | |||
108 | *** Choosing (A) and (ii) | ||
109 | |||
110 | If you choose (A) and (ii), please read | ||
111 | 6) How to copy the email in OL to the Kolab server. | ||
112 | You can found the HowTo using the migration tools on | ||
113 | http://sourceforge.net/projects/kdepimpi/ | ||
114 | Please choose there package/project/file: | ||
115 | general Files for KDE/Pim | ||
116 | MigrationHowTo_OL2KDE | ||
117 | MigrationHowTo_OL2KDE.txt.zip | ||
118 | |||
119 | *** Choosing (B) and (i) or | ||
120 | (A) and (i) | ||
121 | |||
122 | If you choose (B) and (i) or if you choose (A) and (i), | ||
123 | please upgrade to QL XP and install the | ||
124 | Toltec Connector. After that, please read | ||
125 | 4) How to copy the contact data in OL to the Kolab server. | ||
126 | 5) How to copy the calendar data in OL to the Kolab server. | ||
127 | 6) How to copy the email in OL to the Kolab server. | ||
128 | |||
129 | |||
130 | ************************************************************ | ||
131 | 4) How to copy the contact data in OL to the Kolab server. | ||
132 | ************************************************************ | ||
133 | |||
134 | We assume that you have the Toltec Connector installed and that | ||
135 | you have configured it to access the Kolab server. | ||
136 | |||
137 | Select the contacts you want to copy. | ||
138 | If you want to select all contacts of a folder, | ||
139 | select the topleft entry, scroll to the right, | ||
140 | hold the SHIFT key down and click on the rightbottom entry. | ||
141 | Now all contact of the folder should be selected. | ||
142 | Now choose | ||
143 | Menu: Edit - Copy to folder. | ||
144 | Choose your destination folder in the Toltec Connector folder and click OK. | ||
145 | |||
146 | After that, sync your Toltec Connector folder with the server. | ||
147 | |||
148 | |||
149 | ************************************************************ | ||
150 | 5) How to copy the calendar data in OL to the Kolab server. | ||
151 | ************************************************************ | ||
152 | |||
153 | We assume that you have the Toltec Connector installed and that | ||
154 | you have configured it to access the Kolab server. | ||
155 | Select the calendar folder you want to copy to the server. | ||
156 | Right click on it - a popup menu pops up. | ||
157 | Choose "Advanced find" in this menu. | ||
158 | An "Advanced find" dialog pops up. Fill out nothing in this dialog, | ||
159 | click on the button "Find now". | ||
160 | As the search result, you will get all entries of that folder. | ||
161 | Select now the calendar data, you want to copy. | ||
162 | If you want to select all calendar data of this folder, | ||
163 | select the topmost entry, scroll to the bottom, | ||
164 | hold the SHIFT key down and click on the bottom entry. | ||
165 | Now all contact of the folder should be selected. | ||
166 | Now choose in the "Advanced find" dialog the | ||
167 | Menu: Edit - Copy to folder. | ||
168 | Choose your destination folder in the Toltec Connector folder and click OK. | ||
169 | |||
170 | After that, sync your Toltec Connector folder with the server. | ||
171 | |||
172 | |||
173 | ************************************************************ | ||
174 | 6) How to copy the email in OL to the Kolab server. | ||
175 | ************************************************************ | ||
176 | |||
177 | Note: | ||
178 | There is no need to have the Toltec Connector installed to move/copy | ||
179 | mails with Outlook to an IMAP server. | ||
180 | |||
181 | We assume that there is already the IMAP account on the Kolab server | ||
182 | configured in OL. | ||
183 | You will see there a folder Inbox. (And maybe other folders). | ||
184 | These folder may contain the subfolders "Calendar", "Tasks", "Journal" and Notes. | ||
185 | These folders are used by the Kolab Groupware client, | ||
186 | DO NOT COPY ordinary emails to this folders! | ||
187 | |||
188 | If you do not want to copy your emails in the "Inbox", | ||
189 | please create another folder on the server. | ||
190 | |||
191 | Now select your folder with the emails, you want to copy. | ||
192 | |||
193 | Select there the emails, you want to copy. | ||
194 | If you want to select all emails of this folder, | ||
195 | select the topmost entry, scroll to the bottom, | ||
196 | hold the SHIFT key down and click on the bottom entry. | ||
197 | Now all emails of the folder should be selected. | ||
198 | Now choose the | ||
199 | Menu: Edit - Copy to folder. | ||
200 | Choose your destination folder in the IMAP Kolab server account and click on OK. | ||
201 | After that, sync your IMAP Kolab server account with the server. | ||
202 | |||
203 | |||